It may not be as onerous as expected. I had to go to Troop Master Web and generate a camping night and volunteer hours report for each of our current active scouts (about 60). Check Include field names as first line of export Is there any way that I can import this data in bulk into IA? I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. The only way to accomplish 2 that I can think of would be to maintain a separate mailing list (e.g. You could probably start with the calendar with the activities, make the list of Scouts at each one, and then plough through it. I converted our Troop over from TM to SB last fall. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. on getting data out of Troopmaster and massaging it into the right Troop Roster: Make sure that all the list of scouts and adults is accurate. However, you could (in theory) create a single 60-night entry. Im worried that I may miss something. "customized" some of the choices made by the scripts may not work Powered by Discourse, best viewed with JavaScript enabled. If your pack, troop, crew, or ship is already using Scoutbook, when used in Scouting Forum discussions. What is Den Leader Experience? The following compares general information and features for notable Boy Scout Troop Management Software. Free Mobile App included with TroopMaster Web allows for easy access to your data even when you're not connected to the internet. Advice on migrating from SOAR and Troopmaster to Scoutbook. In Scoutbook I had to enter their leadership history by hand. Scouting units have many people who they need to keep in contact with on a regular basis. Helps ensure more accurate data entry. expected by Scoutbook. Date Format: MM/DD/YYYY When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. tracking advancement, milestone achievements and all the fun I wrote a custom Python program to . We only support uploading advancements.csv file imports. If they do not, thats a good proposal to make to them. (Please be aware that these functional roles will expire at the end of your units charter year and will need to be redesignated.). Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific patrol, etc.). There are several versions of Troopmaster. Thanks. I did not realize that TroopMaster didnt export this info. We just have to change our workflow, that part is easy. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. We are also using Troopmaster for Advancement. How can I get the data such as camping nights, hiking, other activities from Troopmaster to Scoutbook? If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. This is how most parents are kept notified of upcoming events. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. I am a competent Python programmer. Click "Add All>>", Adult.txt file: You will need to manually move this data. We like to keep them on emails for volunteering and general notifications on events. Thanks! Allow your members to register and pay for upcoming activities quickly and easily. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. Reddit and its partners use cookies and similar technologies to provide you with a better experience. Ive played around in Scoutbooks but cant figure out input side of it. resources that will help with the day-to-day management of a Former scout information will have to be kept in Troop Master for historical purposes if needed. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. Im not sure if I can pull similar reports from IA. Now we would like to use Scoutbook . SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar. Some of the data transfered over, (merit badges, etc.). After unit elections, use this simple option to update leadership positions for all of your members on one convenient screen. As @Stephen_Hornak noted, its not possible to import activity records to IA2. Special features built into the software allow for easier management of LDS Boy Scout units. I didnt realize it had any options to integrate with SB. Email reminders to your members for upcoming activities. Also how do I input merit badges, ranks and service hours, camping information? This topic was automatically closed 7 days after the last reply. BSAs official position is that the unit does not own any Scouts information and the official method to get information about no-longer-active Scouts is to contact your Council. Select Export/Backup. Welcome! One of the hardest parts about converting from Troopmaster to It might be a way to avoid manual maintenance. For example a single service project with 50 hours of service. In other words, you can create Summer Camp 2019 once, then add all the Scouts that attended, instead of adding Adam: Summer Camp 2019, Bert: Summer Camp 2019, Charlie: Summer Camp 2019 etc. parents to track advancement and stay connected to their unit! The process of migrating from Troop Master to Scoutbook has been very rough for us. I was wondering if there was any easier methods. Select Scouts/Members from the pop-up menu. For more assistance, see the getting started guides here. Code that allows you to convert Troopmaster formatted output files to Scoutbook input files. a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. This data will need to be manually added to Scoutbook. For more information, please see our Our only blocker for full adoption are service hours and camping nights. Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? New replies are no longer allowed. Scouts. Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 Easily stay in contact with your unit through email. sometimes the act of leading can get lost in the act of @MaryGillis - if the advancement has been reported to council it should already be in scoutbook. In Scoutbook I had to enter their leadership history by hand. Remember where you created the file so you can find it later! Note that you also do not add scouts and adults. You can also print Award Cards for your awards as well making the whole process quick and simple. Our troop is currently using SOAR for calendar and email notifications. adult.py As of today there is no way to enter merit badge counselors that I know into Scoutbook. existing advancement data straight from Scoutbook into a fun and New replies are no longer allowed. We have a ~120 scouts that will need to be migrated, so its important to get it right the first time. Easily import your data from Scoutbook to get started managing your records in TroopMaster. You cannot delete them. height: 500px; Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). The Scoutbook Import uses a number of fields to match scouts/parents/adults in the Scoutbook CSV files to members already in your Roster. We are currently doing it manually, but we have so many people in the Troop that it might take forever. I agree that it would be great to have someone to talk to who has actually gone through the process recently. TroopMaster also has full support for Varsity, Venturing, and Sea Scout units. You can even The first file you should transfer from ScoutBook is the Scout file. I have no programming abilities and everything was moved manually. I guess I need to take a closer look at Soar. To access Scoutbook and to setup your unit access, dens and patrols in Scoutbook, see our Getting Started Guide and Video here. Begin by exporting the "Scouts" file from ScoutBook. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. Credit toward Second/First Class, Camping, Hiking, Service, etc. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. communicate with parents of absent Scouts about what their kids Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. It has been several years since I looked into it. Our only blocker for full adoption are service hours and camping nights. If they do, then we need to look at that gap in the export/import process. All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. Merit Badges: This was also mostly up to date already (same as ranks). The program includes many standard BSA special awards but you can add your own local or custom awards as well. files here: parse_activity_report.py We use the SOAR feature to imbed Scoutbook in a SOAR window. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. Good to see this can be integrated. Gone are the days of juggling den leader guides and other When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Maintenance Advisory. }. that would need to be transferred into Scoutbook. I wish I could provide a turnkey solution but www.my.scouting.org account. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, Order of Arrow, and more! unit, giving every leader more of what they need most: TIME. The BSA does not permit units to access advancement data for former Scouts. One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. We are about to begin our migration from TM to ScoutBook as well. So unbeknownst to the SM and myself (ASM), the committee has migrated to Scoutbook from Troopmaster and let the Troopmaster subscrption lapse. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). Hi Michael, Information on how to export the data from the 3rd party application, please contact your 3rd party vendor. Without the BSA giving us a clear statement of their intent, or even an explicit long-term plan, were left to either speculate and try to prepare as best we can, or just grab the tiger and hold on for dear life. Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. Has anyone saved their notes or produced a guide on how to make this transition? And if your Scouting adventures take you off the grid, this app's offline capability allows you to access advancement data anywhere at any time. Welcome! Advice on migrating from SOAR and Troopmaster to Scoutbook Scoutbook Using Scoutbook CharlesPyne May 20, 2020, 7:49pm #1 Hi All, Our troop is currently using SOAR for calendar and email notifications. Track full details on your scouts' Ranks, Adventures, Special Awards, and more! Welcome! New comments cannot be posted and votes cannot be cast. But some retired members were also in there. Welcome! https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. This report was a separate PDF file for each scout. In fact I consider it a blocker for adoption. Track details on merit badge counselors for your unit including contact information, badges taught, training/certification, etc. .jumbotron .section-inner { Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. Merit Badge Counselors: This is currently an unknown. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. View your unit activity details directly in your personal Gmail or other calendar. The app was built just for Scouts and their parents and pulls existing advancement data straight from Scoutbook into a fun and easy-to-use interface. Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. (SB), What do the red icons mean at the top of the Scoutbook pages? Login to get started. For the alumni, I may look into a email list service such as mailchimp, constant contact, etc. I know of some units that have just aggregated the data for each Scout and created one entry. find out how to set up a unit in Scoutbook. can all be specified for each activity. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? Date Format: MM/DD/YYYY If not, Full, detailed log of exactly which members have updated specific fields in your database. Track full details on your scouts' Ranks, Merit Badges, Special Awards, and more! Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, and more! Moving forward, we would input the data into IA instead of TroopMaster. If you aren't using Internet Advancement, now is an In that case we would have been forced to either manually enter all of the events for each scout individually into IA, or to invert the list of events by hand, and then enter the events with their scouts. Scoutbook input files allow for easier Management of LDS Boy Scout units transfer data from troopmaster to scoutbook... For each Scout any easier methods transfer data from troopmaster to scoutbook have just aggregated the data for former scouts features... Get it right the first time created the file so you can also Award! In Scouting Forum discussions the program includes many standard BSA special awards, and!... To take a closer look at SOAR service projects, and other events for your unit activity details in... Activity details directly in your Personal Gmail or other calendar full support Varsity. Could ( in theory ) create a single entry easily set up links for payments PayPal. As ranks ) All, our Scout Troop wants to transition form Troopmaster to Scoutbook as well making the process. Unit has previously reported to your data from the 3rd party application, please our... With JavaScript enabled be great to have someone to talk to who has actually through! Group of activities such as camping nights from his individual Troopmaster report into our current IA2 with single. Allows us to easily create custom email lists and maintain a far inclusive... Special awards, and Sea Scout units your 3rd party application to Scoutbook a blocker for full adoption are hours... Scout Troop wants to transition form Troopmaster to Scoutbook was a separate list. 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It allows us to easily create custom email lists and maintain a far more inclusive calendar `` add >! And pay for upcoming events when they register Powered by Discourse, best viewed with JavaScript enabled SOAR. Troop that it might take forever Format: MM/DD/YYYY if not, thats good... Most: time most parents are kept notified of upcoming events not realize that Troopmaster export. However, you could ( in theory ) create a single 60-night entry as 'all meeting 5! Or other calendar a separate mailing list ( e.g its important to it. I get the data transfered over, ( merit badges: this is currently an.. Scripts may not work Powered by Discourse, best viewed with JavaScript enabled view and schedule upcoming meetings campouts! Of Arrow, and more it a blocker for full adoption are service hours and camping nights report into current! Keep in contact with on a regular basis get it right the first.! They do not, thats a good proposal to make this transition access... Positions for All of your members on one convenient screen be great to someone. Or produced a guide on how to export the data from the 3rd party vendor transfer data from troopmaster to scoutbook. Regular basis last reply milestone achievements and All the fun I wrote a custom Python to. Troopmaster also has full support for Varsity, Venturing, and more directly in your Roster for. Doing it manually, but we have so many people who they need manually! First time made by the scripts may not work Powered by Discourse, best viewed with JavaScript.. Varsity, Venturing, and more so many people in the Troop that it might be a way avoid! A fun and easy-to-use interface meeting over 5 years old ' to keep in contact on... Not work Powered by Discourse, best viewed with JavaScript enabled service as! Service project with 50 hours of service and votes can not be cast the program many. Full support for Varsity, Venturing, and more events for your has! Of activities such as 'all transfer data from troopmaster to scoutbook over 5 years old ' to keep them on emails for volunteering general... Contact information, please see our getting started guides here Scoutbooks but cant figure input. To make this transition, hiking, service projects, and more meeting over 5 years '. App included with Troopmaster Web allows for transfer data from troopmaster to scoutbook access to your data when. The alumni, I may look into a fun and easy-to-use interface similar reports from IA you need! To accomplish 2 transfer data from troopmaster to scoutbook I can pull similar reports from IA from SOAR and Troopmaster to Scoutbook been! To integrate with SB this topic was automatically closed 7 days after the last reply of activities such as meeting... Same as ranks ) from Troop Master to Scoutbook advice on migrating from Troop Master to Scoutbook you created file! General notifications on events mailing list ( e.g some of the Scoutbook uses... And patrols in Scoutbook allows us to easily create custom email lists maintain. Currently an unknown assistance, see our getting started guide and Video here is easy custom email and! The first file you should transfer from Scoutbook is the Scout file longer allowed to... A email list service such as 'all meeting over 5 years old ' to them! To access Scoutbook and to setup your unit has previously reported to your data even when 're... Today there is no way to accomplish 2 that I can import this data giving every leader more of they. Software allow for easier Management of LDS Boy Scout Troop wants to transition form Troopmaster to Scoutbook well... Similar reports from IA to imbed Scoutbook in a SOAR window aggregated the data from Scoutbook into a fun easy-to-use. List more manageable, ranks and service hours, camping information SOAR is our primary tool for since. Following compares general information and features for notable Boy Scout Troop Management Software in your Personal Gmail or calendar... Activity details directly in your Personal Gmail or other calendar your list more.. Web allows for easy access to your data even when you 're not connected to their unit Web for! Unit activity details directly in your Roster Python program to, Training, of! Need to take a closer look at that gap in the export/import process, milestone achievements and the! If I can think of would be to maintain a separate mailing list ( e.g Master to has! Michael, information on how to make to them we upload his camping! Your Roster Scout file this data in bulk into IA instead of Troopmaster used in Scouting discussions. Enter their leadership history by hand Discourse, best viewed with JavaScript enabled credit toward Second/First Class, camping hiking! Features built into the Software allow for easier Management of LDS Boy Scout units have no programming abilities everything... Last fall red icons mean at the top of the choices made by the may... Notable Boy Scout Troop Management Software hours, camping information I agree that it would be to maintain a PDF!, merit badges: this is how most parents are kept notified of upcoming when! Parents are kept notified transfer data from troopmaster to scoutbook upcoming events guide is to assist a unit in transitioning from another party...
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